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Board Update 4/12/21

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Presentations

Agenda Item 5.0 

Illustrative Math Follow-up Information – 5.01
At the March 8, 2021, board meeting, the Instruction Department recommended Illustrative Math as a new core resource to be implemented into the math curriculum for the 2021-22 school year. The department updated the board on the early steps of implementing the new resource and feedback received from elementary staff members. 

Based on board approval, the Instruction Department will begin updating the math curriculum framework and schedule professional learning time with teachers in the coming months. 


Discussion Items

Agenda Item 6.0 

Return to In-Person/Remote Update – 6.01
Strategic Goal (SG) 1: Student Growth and Achievement
The board reviewed and discussed the status of remote learning and the hybrid model of in-person instruction. The superintendent’s leadership team provided rationale behind elementary students learning remotely every Wednesday, and the board provided guidance to continue with full remote instruction for those students on Wednesdays through the end of the school year. 

To view the presentation, please click here.

The leadership team plans to hold discussions for potential remote options for families who may want to continue in remote learning next school year and present those at a future meeting. 

Discussion of Ridge Intersession Fees – 6.02
SG 4: Stewardship of Resources
The Ridge Family Center for Learning offers an intersession program to elementary students as a fee-based option, where these fees cover the direct operating costs of the programming. The 2021-22 Ridge balanced calendar provides two intersessions: September 27 – October 8, 2021 (eight days) and March 28 – April 1, 2022 (five days).

The board discussed the following fee arrangements for 2021-22, which would remain unchanged from the most recent intersession:

                                                    2021-22 Fee                          2019-20 Fee*

Sept./Oct. Intersession    (8 days) $160                          (8 days) $160
March/April Intersession  (5 days) $100                          (5 days) $100

The board will vote on approval of the intersession fees at the board meeting on May 3, 2021.

*Please note the proposed fees are comparable to 2019-20 fees because Ridge has followed the traditional district calendar for the 2020-21 school year. Ridge will transition back to the balanced calendar for the 2021-22 school year.

Discussion of Contracted Rates for Taxicab Services for Transporting Students – 6.03
SG 4: Stewardship of Resources
CCSD59 issued a Request for Proposal (RFP) to eight taxicab service companies to establish contracted rates for the 2021-22 school year. Taxi services are used in cases where the district is mandated to provide transportation for a homeless or special education student, and the student’s location cannot be routed in conjunction with other standard school bus services. During the 2019-20 school year, the district transported approximately 20 students by taxi on a regular basis, either to outplacement programs or because they were homeless (data from the 2020-21 school year is not applicable due to the COVID-19 pandemic). 

Five taxicab companies responded to the RFP, and the term of the contract will be for one year beginning August 12, 2021, through August 12, 2022. 

The board will vote on approval of the rates as quoted by the taxicab companies outlined in the resolution at the May 3, 2021, board meeting.

Discussion of 2021-22 Resource Allocation – 6.04
SG 1: Student Growth and Achievement
The superintendent’s leadership team presented recommendations for the allocation of staff resources for the 2021-22 school year. The discussion included the potential addition of math teachers at the junior high level and math interventionists at the elementary level, enhancement of professional learning opportunities and supports for staff in key areas of focus for 2021-22, and potential next steps for future items of consideration for next school year.

The board will further discuss resource allocation at a future board meeting.


Action Items 

Agenda Item 8.0

Approval of Elementary Math Resources – 8.01
SG 1: Student Growth and Achievement
After hearing the Illustrative Math presentation earlier in the meeting, the board approved the program for elementary students with estimated costs as follows: 

  •  Illustrative Math Student Digital Licenses (per one year): $71,573
  • Teacher Manuals (first year only): $10,500
  • Student Printed Materials (annually): $95,000
  • Total Cost: $177,073

For details on the process of the Instruction Department and the math pilot team, please view this FAQ list.

Approval of the Refuse/Recycling Service – 8.02 
SG 4: Stewardship of Resources
The district issued a call to bid for refuse/recycling services, requesting vendors provide quotes for both general refuse and recycling pickup service for a one-year term. The base bid requested the cost at the administration center and all CCSD59 schools on a specific schedule set by the district, as well as to determine charges for on-call requests and any additional fees.

Republic Services, the district’s current vendor, provided the lowest bid with an approximate monthly total of $4,759.06.

The board approved the contract with Republic Services, which will begin July 1, 2021, and run through June 30, 2022. There is an option for two additional one-year renewals upon the district’s satisfaction and acceptance of the vendor’s performance and service.

Approval of PTAB Authorization to Intervene On Assessment Appeals – 8.03
SG 4: Stewardship of Resources
At the March 8, 2021, board meeting, the board discussed a resolution authorizing CCSD59 to intervene on all 2021 assessment appeals, rather than each time a notice is received from the Cook County Board of Review on a newly-filed appeal. CCSD59 intervenes in all cases, sometimes in partnership with District 214, depending on the location of the property and the requested amount of assessed value reduction. 

The board approved Franczek Radelet P.C., to act as its legal representative and file a Request to Intervene in Appeal Proceedings in all 2016-2021 assessment year appeals filed at the Property Tax Appeal Board (PTAB) for which the board receives notice from the Cook County Board of Review. Franczek Radelet P.C. will also represent the board’s interests in these proceedings.

Approval of 2021-2022 School Year Pay Bus Fee – 8.04
SG 4: Stewardship of Resources
Each year, the board approves the pay bus fee for the coming year. The pay bus fee is the amount a family pays for transportation if the student is not eligible for free transportation. The pay bus fee for 2021-22 is based on the weighted cost per pupil calculation set by the state and the estimated regular education transportation costs. 

The board approved the pay bus fee for 2021-22 at a rate of $379. The fee for 2021-22 will stay flat to the 2020-21 school year fee which is currently set at $379. 

Approval of Award of Bid for Maintenance Vehicles – 8.05
SG 4: Stewardship of Resources
As part of the 2020-21 adopted budget, a total of $100,000 was estimated for replacing two maintenance vehicles. This coincides with the long-range plan for replacing vehicles on a regularly scheduled basis to minimize repair costs and maximize trade-in/resale value.

The bid called for the purchase of two vehicles which will be utilized for day-to-day maintenance operations. Bidders were asked to include trade-in values for two district vehicles with the trade-in allowances deducted from the bidder’s base price.

Bids were opened in January 2021 and were evaluated to verify compliance with the specifications set forth in the call to bid. One bid, provided by Currie Motors, met all specifications, with a base bid of $108,406 including fees, less the trade-in vehicles totaling $1,000. This resulted in a net bid of $107,406 for the two new vehicles.

The board approved the award of the bid to Currie Motors at the pricing outlined above.

Approval of Closing Date for the 2020-2021 School Term – 8.06
SG 3: Family and Community Partnerships
Annually, the board establishes the last day of student attendance for the school year. Based on the calendar of 178 student attendance days and four institute days, the board approved Thursday, May 27, 2021, as the last day of student and staff attendance for both the traditional and balanced calendars for the 2020-21 school year.

Approval of Equity Audit – 8.07
SG 1: Student Growth and Achievement
As part of the ongoing work toward diversity, belonging, inclusion, and equity efforts, the district issued requests for proposals regarding an internal audit of equity.

The Request for Proposal asked vendors for pricing on a broad scope of services including the following three phases of auditing:

  • Phase 1 – Data review, resource review, and identification of strengths and opportunities 
  • Phase 2 – Collection of stakeholder input, review of district practices
  • Phase 3 – Presentation of findings, recommendations, and planning

District Management Group LLC, submitted a proposal meeting the district’s specifications at a cost of $100,000 plus an additional $55,000 fee for professional learning. The total cost of $155,000 is eligible for Elementary and Secondary School Emergency Relief (ESSER) funds. 

The board approved the contract with District Management Group LLC for an equity opportunity review and planning period projected to begin in April 2021 and conclude in October 2021.

Approval of Donation from FedEx – 8.08
SG 4: Stewardship of Resources
The board approved a donation of a $10,000 service package from FedEx in support of the Future Ready Schools Framework. The Future Ready Schools team has been working with the FedEx office to support school districts across the nation by providing additional printing services to address COVID-19 response needs and reduce disparities in student learning exacerbated by the pandemic.

Approval of 2021 Administrative and Non-Negotiated increases of 1.9% – 8.09
SG 4: Stewardship of Resources
The board approved the administrative and non-negotiated compensation for the 2021-22 fiscal year. The proposed compensation package is a pool of 1.9% salary increases for administrative and non-negotiated employees when compared to the prior fiscal year.

Proclamation for Volunteer Appreciation Week – April 19-23, 2021 – 8.10
SG 3: Family and Community Partnerships
School Volunteer Appreciation Week will be celebrated throughout CCSD59 from April 19-23, 2021. In recognition of the hours of service provided by volunteers who assist the children and staff of our school system, the board adopted the annual proclamation recognizing these individuals.

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