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Board Update 10/09/18

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Discussion Items

Agenda Item- 4.0

Annual Board Governance Review – 4.01
The board reviewed suggested changes to the Board Governance Cycle and the Board Working Agreements.

Process for Reports of the Board of Education – 4.02
The board discussed the types of agenda items that should be listed under Reports of the Board of Education, New and Continuing Business, and Discussion Items. The board will continue the discussion at the board meeting on November 13, 2018.

Presentation by Miller Cooper & Co., LTD – 4.03
A representative from Miller Cooper presented the fiscal year 2018 independent audit report to the board. She explained the new Government Accounting Standards Board Statement 75, which is included in the Government-Wide Statements. This new Statement does not impact the fund balances or the fund financial statements. The 2018 Annual Financial Report will be submitted to the Illinois State Board of Education no later than October 15, 2018.

Adoption of 2018 Tax Levy – 4.04
The board discussed a resolution directing the administration to prepare the 2018 tax levy and that a public hearing date be set for November 19, 2018, at 7:00 pm.

At the December 10, 2018, board meeting, the board will vote on the adoption of a total levy in the amount of $82,700,000 for 2018, which is 3.84% above the 2017 extended levy of $79,643,699. This amount is to be distributed in the district’s funds as indicated in the Certificate of Tax Levy. If approved, the Certificate of Tax Levy is to be submitted to the Clerk of Cook County prior to the last Tuesday in December.

Public Hearing on 2018 Tax Levy – 4.05
Cook County taxing districts adhere to the Truth in Taxation Law (35 ILCS 200/18-55; Division 2). This law requires the district to estimate the necessary amount of its aggregate levy not fewer than 20 days before taking action to adopt the levy.

The board discussed the resolution to announce the public hearing date of November 19, 2018.

Authorization of Reduction of Certain Fund Levies for the 2018 Tax Levy – 4.06
At the December 10, 2018 board meeting, the board will vote on the adoption of a total levy in the amount of $82,700,000 for 2018, which is 3.84% above the 2017 extended levy of $79,643,699.

Public Act 89-01 subjected Cook County school districts to the Property Tax Extension Limitation Act (“PTELA”) for the 2018 levy year and imposed a limit on the increase in tax extensions from the 2017 levy year to the 2018 levy year. The County Clerk has notified each Cook County taxing district now subject to the PTELA that it may direct the County Clerk’s Office to make specific and necessary reductions to its tax levy for the 2018 levy year to meet the requirements of the PTELA.

At the December 10, 2018 board meeting, the board will vote on the adoption to direct the County Clerk to make the necessary reductions to CCSD59’s tax levy for the 2018 levy year in order that the levies by fund shall be no less than the following amounts as indicated:

  • Education – $69,000,000
  • Special Education – $950,000
  • Building – $6,000,000
  • Transportation – $3,750,000
  • Working Cash – $0
  • Municipal Retirement – $1,750,000
  • Social Security – $1,250,000

If any additional reductions are required to be made to the district’s tax levy beyond those projected and specified by the board, such reductions shall be made to the Operations & Maintenance Fund.

Intergovernmental Agreement with Elk Grove Park District for the Operation of Yoga Kids – 4.07
Through an Intergovernmental Agreement with Elk Grove Park District, Juliette Low school is interested in continuing the Yoga Kids program in the 18-19 school year with the LOP classes that was successfully implemented in 2017.

At the November 13, 2018, board meeting, the board will vote on the Intergovernmental Agreement with Elk Grove Park District.


Action Items

Agenda Item- 7.0

Prepare 2018 Tax Levy and Set Date – 7.01
The board directed the Administration to prepare the 2018 levy and approved a public hearing on the proposed tax levy to take place during the November 19, 2018 school board meeting. Notification of this hearing will be circulated in an area newspaper announcement.

Prepare 2019-20 Budget – 7.02
Section 5/17-1 of the Illinois School Code requires an annual tentative budget to be prepared by a representative designated by the board, which is available for public inspection for at least 30 days prior to final action.

The board designated the superintendent to cause a tentative budget to be prepared for the 2019-20 fiscal year beginning July 1, 2019, and concluding June 30, 2020. The budget will be presented to the board no later than the first regular meeting in July 2019.

Approval of 2019-20 Capital Projects Summary – 7.03
After completing a review of proposed capital improvement projects for fiscal year 2019-20, the board approved an estimated $1,506,150 in district-wide capital improvement projects to be charged to the Operation and Maintenance Fund, scheduled for completion during the 2019-20 fiscal year.

The summary document covering capital improvements for completion during the 2019-20 fiscal year can be viewed here.

Authorization to file FY18 Annual Financial Report with ISBE – 7.04
The Annual Financial Report (AFR) is a standardized document that meets independent auditing and reporting requirements for Illinois public schools. The Annual Financial Report must be filed with the Intermediate Service Center prior to October 15 each fiscal year.

The board accepted the audit report prepared by Miller Cooper & Co., Ltd. as the official audit of CCSD59’s financial statements for the fiscal year ended June 30, 2018, and authorized the Administration to submit the AFR to the Illinois State Board of Education in accordance with 105 ILCS 5/3-7.

Approval of IEA Schools and Community Outreach by Educators Grant to Grove Junior High School for $1,000.00 – 7.05
On behalf of CCSD59, Grove PE Teacher Margaret Ketterick applied for the IEA Schools and Community Outreach by Educators (SCORE) Grant in the amount of $1,000.00.

This grant will be used for funding to host Family Wellness Nights for students and families to spend time together while forming positive relationships with teachers, school staff, and community members and event activities will focus on overall wellness and well being.

The board approved acceptance of the IEA SCORE Grant for $1,000.00.

Approval of Forest View PTO Donation for $3,200.00 – 7.06
The board approved a donation by the Forest View PTO of $3,200.00 to Forest View Elementary School. The donation will be used to reduce the cost of field trip entrance fees for students as well as providing classroom supplies.

Approval of Computer Purchase Price For Previous Generation Computers – 7.07
In the spring, the board approved the purchase of new staff computers. The board discussed continuing the practice of allowing staff the option to purchase their previous computer at fair market value. The board will hold discussions of options for use, sale, or donation of any inventory that remains after the staff purchase process is complete.

The board authorized the option for staff to purchase their previous computer at a fair market value of $250 for a Macbook Pro and $350 for a Macbook Air.


New/Continuing Business and Announcements

Agenda Item 9.0

2018-19 Board Calendar Agenda – 9.01
The board held no discussions about upcoming events listed on the board calendar agenda.

Update on Strategic Planning – 9.02
Members of the Strategic Planning Subcommittee will hold a phone conference with Dr. Jeff Arnett, a strategic planning facilitator for school districts, on October 15, 2018. The board will receive the recommendations of the subcommittee on the type of services and the vendor(s) they suggest and participate in a full board discussion about next steps at the November 13, 2018, board meeting.

Update on Community Education Forum – 9.03
A tentative date of November 8, 2018, was discussed for a community education forum which will be topic-driven and will share information with the community. The forum will be designed for the community to share feedback and dialogue as well as learn more from the district about district outcomes, Common Core, new initiatives, assessments, and other topics based on participant feedback. Additional information will be shared with parents and the community as planning is finalized.

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