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Board Update 6/8/20

Presentations

Agenda Item 5.0

Second Semester Focus Area Review – 5.01
The board was presented with a second semester update for the 2019-20 focus areas, including discussions around the following priority areas:

  • Math instructional practice and curriculum enhancements
  • Language acquisition/dual language instructional practice and curriculum enhancements 
  • Intervention system and structure enhancements
  • Assessment system and structure enhancements

Highlights were provided for these priorities and a Q&A discussion followed. To view the presentation slides, please click here.


Discussion Items

Agenda Item 6.0

Discussion of Routers and Battery Pack Replacement Proposal – 6.01
Strategic Direction (SD)4: Long-term Financial Stability and Fiscal Integrity
As part of the 2020 E-Rate efforts, the district issued requests for quotes for network switches, routers, and backup batteries. 

After fully evaluating quotes, the recommended provider is Mindsight in Downers Grove for $137,871.71. All costs are subject to the E-Rate discount, which is currently 80% but is revised annually. Therefore, the overall net cost to the district is estimated to be $27,574.34.

The board will vote on approval of the contract at the July 13, 2020, board meeting.

Discussion of 2020-21 Tentative Budget and Long Term Financial Plan – 6.02
SD 4: Long-term Financial Stability and Fiscal Integrity
The board discussed the 2020-21 tentative budget. Some of the highlights from the presentation include:

  • The presented FY21 tentative budget has a near $1.7 million surplus for the operating funds, where the budgeted revenues exceed the budgeted expenses within a given time period.
  • Per the Board of Education Fund Balance Policy 4.25, the estimated fund balance to expenditure percentage for the FY21 tentative budget is 89%. This is 6% higher than the estimated fund balance to expenditure percentage for last fiscal year, 2020.
  • The presented FY21 tentative budget will maintain financial stability while continuing to support the district’s mission.

The tentative budget will be placed on display in July. Any suggestions or changes to the tentative budget will be reflected in the final 2020-21 budget to be presented for approval at the August 10, 2020, board meeting.


Action Items

Agenda Item 8.0

Approval of Taxi Cab Services – 8.01
SD 4: Long-term Financial Stability and Fiscal Integrity
CCSD59 issued a Request for Proposal (RFP) to nine taxicab service companies for the purposes of establishing their contracted rates for the 2020-21 school year. Taxi services are used in cases where the district is mandated to provide transportation for a homeless or special education student, and the student’s location cannot be routed in conjunction with other standard school bus services. During the 2019-20 school year, the district transported approximately 20 students by taxi on a regular basis to outplacement programs or because they were homeless.

The term of the contract will be for one year beginning August 12, 2020, through August 12, 2021. 

The board approved the rates as quoted by the taxicab companies outlined here.

Determination of Serious Safety Hazards Related to Student Transportation Services – 8.02
SD 4: Long-term Financial Stability and Fiscal Integrity
According to Illinois School Code (105 ILCS 5/29-3), a school board may provide free transportation for any pupil residing within one and one-half miles from school where conditions are such that walking constitutes a serious hazard to students due to vehicular traffic. These areas have been identified as a serious safety hazard in accordance with guidelines promoted by the Illinois Department of Transportation (IDOT) in consultation with the Illinois State Board of Education (ISBE). 

As part of preparations for 2020-21 student transportation services, the administration has reviewed the conditions and certifies to the State Board of Education that the hazardous conditions remain unchanged.

The board approved transportation for students in these areas.

To Adopt Fiscal Year, Place 2020-21 Tentative Budget on Public Display, and Set Date for Public Hearing – 8.03
SD 4: Long-term Financial Stability and Fiscal Integrity
As part of the tentative 2020-21 budget process, the board reviewed the following:

  • Setting the dates for fiscal year 2020-21 as commencing July 1, 2020, and ending June 30, 2021
  • Setting the date and time for the public hearing concerning the 2020-21 budget as 7:00 p.m., Monday, August 3, 2020, at the Administration Center, 1001 Leicester Road, Elk Grove Village, Illinois
  • Directing the administration to display the tentative budget for a period of at least 30 days prior to the public hearing on August 3, 2020, and publish a notice of the hearing date and the availability of the tentative 2020-21 budget for review in the Journal and Topics newspaper

The board approved this proposed tentative budget schedule, and any suggestions or changes to the tentative budget will be reflected in the final 2020-21 budget to be presented for approval at the August 10, 2020, board meeting.

Appointment of School Treasurer – 8.04

SD 4: Long-term Financial Stability and Fiscal Integrity
In accordance with Section 5/8-1(c) of the Illinois School Code, the board is required to appoint a school treasurer for each fiscal year.

The board approved the election of Assistant Superintendent for Business Services/CSBO, Ronald O’Connor, as school treasurer, effective July 1, 2020.

Approval of School Treasurer Bond – 8.05
SD 4: Long-term Financial Stability and Fiscal Integrity

In accordance with Section 8-2 of the Illinois School Code, the school treasurer is required to execute a bond which must be approved by at least a majority of the members of the board. The board appointed Ronald O’Connor, Assistant Superintendent for Business Services/CSBO, as School Treasurer, and approved the School Treasurer’s bond in the amount of $59,289,255.

Approval of Abatement of Working Cash Fund – 8.06
SD 4: Long-term Financial Stability and Fiscal Integrity
As part of the 2019-20 budget, it was planned to partially abate $2,900,000 from the Working Cash Fund to the Operations and Maintenance Fund. This reflects the final installment of the proceeds from the sale of the Wellington and Administrative Building properties.

The board authorized this abatement effective with the close of the 2019-20 fiscal year.

Direct School Treasurer to Transfer Interest Earned in the Debt Service Fund to the Educational Fund for Fiscal Year 2019-20 – 8.07
SD 4: Long-term Financial Stability and Fiscal Integrity
As part of the district’s long-term financial plan, 100% of interest earned in the Debt Service Fund is to be transferred for use in the Educational Fund. The adopted 2019-20 budget includes a transfer of interest allocation of $36,000 from the Debt Service Fund to the Educational Fund, reflecting an estimate of the total interest earnings within the Debt Service Fund accrued during the 2019-20 fiscal year. 

The board approved the resolution and authorized the school treasurer to proceed effective with the 2019-20 year-end closing process. 

Direct School Treasurer to Transfer Interest Earned in the Working Cash Fund to the Operations and Maintenance Fund for Fiscal Year 2019-20 – 8.08
SD 4: Long-term Financial Stability and Fiscal Integrity

As part of the district’s long-term financial plan, 100% of interest earned in the Working Cash Fund is to be transferred for use in the Operations and Maintenance Fund. The adopted 2019-20 budget includes a transfer of interest allocation of $134,000 from the Working Cash Fund to the Operations and Maintenance Fund, reflecting an estimate of the total interest earnings within the Working Cash Fund accrued during the 2019-20 fiscal year. At fiscal year end, the district records interest earnings. 

The board authorized the school treasurer to proceed with the transfer effective with the 2019-20 year-end closing process.

Approval of Student Meal Fees for the 2020-21 School Year – 8.09
SD 4: Long-term Financial Stability and Fiscal Integrity 

The board reviewed establishing the student per meal fees for the 2020-21 school year as follows:

  • Full price lunch: $3.05 (a 10 cent increase from the 2019-20 rate)
  • Full price breakfast: $1.30 (no change from the 2019-20 rate)
  • Reduced price lunch (currently $0.40) (in accordance with federal guidelines)
  • Reduced price breakfast (currently $0.30) (in accordance with federal guidelines)
  • Carton of milk price: $0.50 (no change from the 2019-20 rate)

 The board approved the rates outlined above.

Approval of Food Service Contract Renewal for 2020-21 Lunch and Breakfast Programs     Contract – 8.10
SD 4: Long-term Financial Stability and Fiscal Integrity
School year 2020-21 represents the fourth renewal for Organic Life, the district’s food service management company. State law allows the District to renew a contract four times before it is required to bid the service.

The per meal rates for the breakfast program will increase from $1.2746 to $1.3039. The reimbursable lunch and the a la carte equivalent rates will increase from $2.9212 to $2.9883 per meal. This increase is based on the allowable CPI of 2.3%. The summary of proposed costs can be viewed here.

The board approved the per meal rates and the contract with Organic Life.

Adoption of STEMscopes Science Program – 8.11
SD 1: Student Growth – Educating the Whole Child
Based on recommendations from the curriculum committee, the science subcommittee was formed in April, 2019, and was charged with evaluating and researching science resources. The subcommittee recommended the pilot of STEMscopes, which occurred throughout the school year in both K-5 and 6-8 classrooms.  

The recommendation of the pilot teachers and science subcommittee is to move forward with implementation of STEMscopes for K-8. Information on the cost of STEMscopes can be viewed in the resolution here.

The board approved the implementation of the STEMscopes science program in grades K-8 for the 2020-21 school year.

Approval of District 59 Education Foundation $10,783 Donation – 8.12
SD 4: Long-term Financial Stability and Fiscal Integrity
The board approved a donation made by the District 59 Education Foundation in the amount of $10,783 to the D59 Opportunity Fund. This donation will be used to support families with meals and other needs during the COVID-19 pandemic including food, groceries, toiletries, diapers, clothing, rental assistance to prevent eviction, and other items.

Approval of Administrative & Non-Negotiated Compensation for Fiscal Year 2020-21 – 8.13
SD 4: Long-term Financial Stability and Fiscal Integrity

The board completed a review of compensation to be provided for administrative and non-negotiated personnel at CCSD59 for the 2020-21 fiscal year and authorized a compensation pool of 2.3% for these staff members.

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